Let us help you plan your next event
Our Services
Conference & Event Services at Colorado State University is an all-encompassing events team serving a variety of internal and external programs year-round. Aligned with Colorado State University’s values and guiding principles, Conference & Event Services delivers premier hospitality services supporting campus, client, and community excellence.
On-Campus Event Management
CES is your single point of contact for on-campus events, offering expert support from planning to post-event evaluation. We manage venue reservations, setups, and AV needs, coordinate meals and menus, and assist with budgeting. Additional services include exhibit setup, communications access, and on-call event support to ensure everything runs smoothly.
Off-Campus Event Management
CES supports off-campus events as the primary contact for external services and logistics. We offer expert guidance through planning and execution, handle venue reservations, AV setup, catering coordination, and menu planning. Additional services include managing transportation, organizing tours and exhibits, coordinating hotel blocks, and providing on-call assistance throughout the event.
Financial Administration
CES handles all financial aspects of your event, from setting up a university account to processing payments and tracking expenses. We provide detailed financial reports, manage post-event billing or refunds, and retain records for three years. Partnering with CES ensures expert, transparent support to help make your event a success.
Registration Management
CES simplifies event registration by building custom websites, processing payments, and managing attendee communication. We provide registration reports, confirmation emails, and attendee materials like name badges and portfolios. Additional support includes email outreach, printed materials, on-site staffing, and parking coordination—ensuring a smooth registration process from start to finish.
Event Space Rental for Meetings
From small meetings to larger gatherings, CES provides convenient access to campus meeting rooms for departments, student groups, and University guests. Our team supports setup, cleanup, and optional AV or custodial needs, ensuring every event runs smoothly. Confirmations outline all logistics, and updates are managed prior to your event.
On-Campus Accommodations
CES is your main resource for on-campus lodging and dining.
We lead campus site visits, assist with group housing reservations, and coordinate dining services, including meal guarantees. CES also arranges Campus Rec access when needed and offers on-call support during check-in and check-out to ensure a seamless guest experience.